Plan for Selection The Recruitment Policy

Question: Describe about the Plan for Selection for The Recruitment Policy. Answer: Introduction: In this assignment, an action plan is created for the recruitment process of an organization. Recruitment is defined as a set of processes which is utilized by a company to legally hire an adequate number of qualified and experienced people at the correct position and time. This recruitment process is done in such a way that it fulfills the need of both, the company as well as the employee. To execute a successful recruitment process, a proper planning and forecasting is required for a company. It is very important for a companys development to select efficient staffs. Since the job market is becoming very competitive now a day, so the recruiters have to be more selective in choosing staffs (Margaret, 2012). Analysis: This part of the assignment explains all the steps that are required to be undertaken for the recruitment procedure. An appropriate straregy is needed for every company for the recruitment process. These steps are implemented according to the timeframe. Step 1: Recritment Planning: In the very first step of the recruitment process, a recruitment timeline is created. The management authority of the company has to draft a job profile for all the vacant positions. The required qualifications for the job, skills and experience, salary, type of job ( whether it is temporary or permanet, full time or part time job), other special critetia everything has to be mentioned in the draft (Maduguand and Okafor, 2015). Step 2: Advertisement for jobs In the second step of the recruitment process, job vacancies are advertised. It can be done either internally or externally. The current employers of the company recommend the job opportunities to their friends and family members. This is internlly advertising method. The external advertising method can be done either by advertising the job profile in the newspapers or through the internet. The objective of advertising vacancies is to draw the attention of all persons who are looking for a job. Now a day, online advertisement is a very useful method than other conventional methods of the recruitment process. In the advertisement, the candidates are requested to send their cv or resume within a week. Step 3: Screening and shortlisting: This is a very vital role in the selection process. In this step the candidates are shortlisted according to their qualification, experience, skill and abilities. This step may vary between different organizations. Let us consider an example. Suppose in a University, there is a vacancy for the post of a lecturer. In this case, the resumes are shortlisted according to the qualification, experience, number of published papers of the candidates. In some companies, the shortlisting process may be done by conducting a aptitute test round. The candidates who will not clear this round will be automatically eliminated from the selection process. Some organizations may conduct a group discussion round (GD) after the aptitute test. After clearing this round, the candidated will be eligible for the interview. The aptitute test and GD may be done within one day, or sometimes it is done during two days. Step 4: Interview In this step, the shortlisted candidates are invited for interview. A list of questions is prepared by the company to ask at the interview. The Humen Resource (HR) team of the company has to review the questions before conducting the interview. Sometimes there are more than one round in the interview process. The canditates have to clear all the rounds to be selected. Step 5: Final selection In the final selection step, the candidates who have cleared all the rounds and have fulfilled all the necessaty conditions are finally selected by the HR department of the company. The candidates are given their offer letter where every details of the job such as salary, date of joining, working time and other necessary informations are provided. Generally, this whole procedure is done on the same day of interview. These five steps with their required timeframe are described with the help of table 1. Steps for recruitment Timeframe Recritment Planning Within 4-5 days Advertisement for jobs Within 1 week Screening and shortlisting Within 1-2 days Interview Within 1-2 days Final selection On the same day of interview Table 1 : Steps for recruitment process with timeframe (Source: created by author) Interview guide: The interview process is conducted by the HR team. The interview questions are based on the education, other qualifications, previous work experience, strenghs, weeknesses of the candidate. Moreover, the recruiters may ask questions about their personality, goals of life, desired job or whether they are ready to relocate to some other cities or work for some extra time if required. Moreover, the candidates also have to maintain some general rules such as they have to wear formal dress and have to carry all the required documents. Sample questions for an interview: Some sample questions for an interview are listed below. HR round: Tell me something about youtself. What is your favourite past-time? How do you know about our company? What are your goals in life? Are you interested in relocating? Why should we hire you? How much salary do you expect for this job? Technical round (TR) questions: Technical round is done specially in IT or engineering jobs. Explain the projects you did in college. Draw a graph to explain a theory? Have you attended any seminar? Do you know about software testing? What are the differences between C and Java? Describe all the steps in designing. Moreover, it must be noted that in an interview, the recruiters cannot ask any personal questions such as the relationship status or the religious views of the candidate or health related any questions. The questions must not violate Anti-discrimination legislation. Conclusion: This part of the assignment sums up the entire thing. The article deals with the selection process of a company. The whole selection process is done by consecutive five steps. The steps are recruitment planning, advertisement for jobs, screening and shortlisting, interview and final selection. Now a days there are some other methods for recruitment like on campussing procedure which is conducted in various colleges and Universities. In this process, the recruiters choose candidate directly from the colleges or Universities. The interview is also conductioned by various rounds like HR round, TR round etc. Some questions should never be asked at an interview. This is the whole process for recruitment. Reference list: Madugu, U. and Okafor, J.I., 2015. A Critical Analysis Of The Recruitment Policy Of The Nigerian Civil Service.International Journal of Social Sciences and Humanities Review,5(1). Margaret, A.R., 2012. Recruitment Strategies: Managing/Effecting the Recruitment Process.